Practical Completion Letter

What is a Practical Completion Letter?

A Practical Completion Letter is a formal document issued by a contractor to notify the client that the construction project has reached practical completion. This means that all contractual work has been completed except for minor defects that do not prevent the structure from being used for its intended purpose. The letter serves as an official request for a Practical Completion Certificate and marks the beginning of the Defects Liability Period.

Using a Practical Completion Letter ensures that all stakeholders are informed of the project's completion status, establishes a clear record of handover, and protects contractual rights. Additionally, a notice of practical completion template can help standardize this process, ensuring consistency in communication and compliance with contractual requirements.

How to Use the Notice of Practical Completion Template

This notice of practical completion template is designed to help contractors, project managers, and stakeholders formally acknowledge project completion. Follow these steps to use the template effectively:

1. Download & Customize: Download the template and personalize it with your company logo, project details, and recipient information.
2. Provide Project Details: Clearly state the project name, address, contract reference number, and the date when practical completion was achieved.
3. Confirm Completion Status: Outline that all contractual works have been completed in accordance with the contract, apart from minor defects that do not prevent occupation or use.
4. Request the Practical Completion Certificate: Formally request the issuance of a Practical Completion Certificate from the client or contract administrator.
5. Specify the Defects Liability Period: Mention the agreed period within which the contractor will be responsible for addressing any minor defects identified post-completion.
6. Include Signatures & Contact Details: The letter should be signed by an authorized representative, such as the contractor or project manager, and include relevant contact details for further correspondence.
7. Send & Retain a Copy: Submit the letter to the client or contract administrator and keep a copy for project records.

For those seeking a standardized format, a notice of practical completion template provides a ready-made structure, ensuring that all key details are included and properly formatted.

Free Practical Completion Letter Template

If you need a professional and structured way to communicate project completion, download our Practical Completion Letter. It includes:

• 1 x Practical Completion Letter Word file.

This customizable template is available for download by filling out the form at the top of this page. It’s designed to help you formally notify stakeholders of project completion and request certification efficiently, as part of the contract administration process.