What is a Change Order Template?
A Change Order Template is a structured document used to formally request changes to the scope, schedule, budget, or deliverables of a construction or project contract. Change orders are essential in documenting modifications that occur after the original contract has been signed, ensuring that all parties are aware of the proposed changes and that they are properly reviewed, approved, and tracked.
This Change Order Template provides an organized way to manage change orders, allowing project managers, contractors, and stakeholders to monitor the financial and timeline impact of these changes.
How to Use This Change Order Template
This Change Order Template Excel is designed to help you manage and document contract changes efficiently. Here’s how to use it effectively:
- Download & Customize: Download the free change order template excel and customize it to fit the specific requirements of your project. You can add your company logo, adjust the format, and include additional fields as needed to suit your project’s complexity.
- Record Basic Information: For each change order, begin by entering the basic details, such as the project name, contract number, and the change order number. This helps keep all change orders organized and easy to reference.
- Describe the Change: Provide a clear and concise description of the requested change. This should include what aspect of the project is being altered (scope, timeline, materials, etc.) and why the change is necessary. Include any relevant background information or context.
- Input Cost Implications: For each change order, record the financial impact on the project. Enter the original contract amount, the change order amount (whether it increases or decreases the budget), and the new total contract value after the change. This ensures that all financial adjustments are clearly documented.
- Assess Timeline Impact: If the change order impacts the project schedule, document the original project completion date, the time extension (if applicable), and the new anticipated completion date. This helps manage potential delays and ensures that the project stays on track.
- Assign Responsibility: Clearly indicate who is responsible for overseeing the implementation of the change. This could be the contractor, project manager, or another key stakeholder, ensuring accountability for executing the change.
- Obtain Approvals: Use the excel change order template to include fields for obtaining necessary approvals from all parties involved, such as the project owner, contractor, and other relevant stakeholders. This formalizes the agreement to the change and ensures that it is legally binding.
- Track the Status: Monitor the status of each change order by including columns for whether the change is pending approval, approved, or completed. This helps ensure that all change orders are tracked from initiation to closure.
- Review and Update Regularly: Continuously update the change order log to reflect the latest developments in the project. Share the updated document with stakeholders during meetings to keep everyone informed of the project's progress and any changes that affect it.
Free Change Order Template Excel
If you are looking to manage and track change orders efficiently for your construction projects, included in this download is:
- 1 x Change Order Template Excel file.
This Construction Change Order Template is available for download by filling in the form at the top of this page, ready for you to customize and utilize for streamlined change order management, seamlessly integrating into your overall project cost management process.
