What is a Variation Register Template?
A Variation Register Template is a structured tool used to track and manage all variations (also known as change orders) that occur during the lifecycle of a construction or project contract. Variations can include changes to the project scope, timeline, budget, or deliverables, and the Variation Register provides a clear and organized way to document and track these changes.
This ensures that all stakeholders are aware of the modifications, and that they are properly approved, monitored, and incorporated into the overall project plan, aligning with effective project cost management practices to maintain control over budget impacts.
How to Use This Variation Register Template
This Variation Register Template is designed to help you efficiently manage and track all contract variations.
Here’s how to use it effectively:
- Download & Customize: Download the Variation Register and customize it to suit your project’s specific needs. You can add your company logo, adjust the fields, or include additional columns to capture other relevant details.
- List Project Variations: For each variation, enter the variation number, a description of the change, and the reason for the variation (e.g., scope change, client request, unforeseen circumstances). This helps keep a record of what the change entails and why it was necessary.
- Track Key Details: Use the Variation Register to record key details of each variation, such as the associated contract, the responsible contractor or supplier, and the date the variation was requested. Include the approval date to confirm when the change was officially accepted.
- Input Financial Information: For every variation, input the original contract amount, the variation amount (whether it increases or decreases the contract value), and the revised contract value. This allows you to keep track of budget impacts resulting from the changes.
- Monitor the Status of Each Variation: Use the status column in the Variation Register to track whether each variation is pending approval, approved, in progress, or completed. This helps ensure that all variations are monitored throughout their lifecycle.
- Assign Accountability: For each variation, designate a responsible person or team who will oversee the implementation of the change. This ensures accountability and timely execution of the variations, all recorded clearly in the Variation Register.
- Review and Update Regularly: Regularly review and update the Variation Register to ensure it reflects the latest changes and statuses. Share the updated register with stakeholders during meetings to ensure everyone is aware of the modifications and their impact on the project.
Free Variation Register Template
If you are looking to streamline the management of contract variations, included in this template is:
- 1 x Variation Register Template Excel file.
This Variation Register is available for download by filling in the form at the top of this page, ready for you to customize and use for more effective monitoring and management of project variations.
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