Variation Template

What is a Variation Template?

A Variation Template is a structured document used in construction project management to capture, track, and manage variations or changes to the original project scope, design, or contract. Variations can occur due to unforeseen conditions, design adjustments, or client requests, and they often have implications for cost, time, and resource allocation.

Using a construction variation template ensures that all changes are documented, approved, and communicated to relevant stakeholders, helping to minimize disputes and maintain project alignment. A well-structured construction variation template Excel can further streamline this process, providing a user-friendly format for tracking and managing variations. Additionally, aligning the process with Australian Standard Construction Contracts ensures compliance with industry best practices.

How to Use this Contract Variation Template

This Variation Template is designed to streamline the process of managing variations in construction projects. Follow these steps to use it effectively:

1. Download & Customize: Download the template and tailor it to your project’s needs. Add the project name, client details, and any company branding to personalize the document.
2. Log Variation Details: For each variation, record essential details such as:
   • Variation Number: Assign a unique identifier for tracking.
   • Description of Change: Clearly explain the scope of the variation, including what is being changed and why.
   • Reason for Variation: Specify whether the change is due to unforeseen conditions, client requests, or design modifications.
3. Specify Cost Implications: Document the financial impact of the variation, including additional costs or savings. Include a detailed breakdown of labor, materials, and other expenses.
4. Define Time Implications: If the variation affects the project timeline, specify the estimated delay or adjustment to the schedule. This ensures that time impacts are clearly communicated and accounted for.
5. Obtain Approvals: Include sections for signatures from relevant stakeholders, such as the client, project manager, and contractor. This formalizes the variation and ensures that all parties agree to the change.
6. Track Progress: Use the construction variation template Excel to monitor the status of each variation, such as "Pending Approval," "In Progress," or "Completed." Tracking progress ensures that variations are managed efficiently and don’t disrupt the overall project workflow.
7. Review and Archive: Once a variation is completed, review it to ensure that all aspects have been addressed. Archive the completed variation for future reference and reporting.

Free Construction Variation Template

If you need a structured way to manage changes in your construction projects, download our construction variation template. It includes:

• 1 x Construction Variations Template Excel

This customizable contract variation template is available for download by filling out the form at the top of this page. It’s designed to help you document, track, and manage variations with clarity and accountability.