Variation Request Template

What is a Variation Request Template?

A variation request template is a standardized document used in construction project management to formally request changes to the original project scope, design, contract, or budget. Variations may arise due to unforeseen circumstances, client requests, regulatory changes, or design modifications. Using a variation order request template ensures that all requested changes are properly documented, reviewed, and approved before implementation, minimizing the risk of disputes and project delays.

A well-structured variation price request template helps project teams maintain transparency, streamline approval processes, and ensure that any modifications align with project objectives and contractual agreements. Whether you need to track minor design changes or significant scope adjustments, having a standardized template simplifies the process.

How to Use a Variation Request Template

This variation request template is designed to streamline the process of managing project variations effectively. Follow these steps to ensure all requested changes are properly recorded and approved:

1. Download & Customize: Choose and download the most suitable variation price request template for your project needs. Customize it with relevant details, such as project name, contractor information, and client details.
2. Describe the Requested Variation: Clearly outline the details of the proposed change, including:
   • Variation Number: Assign a unique identifier for tracking.
   • Requested By: Identify the party submitting the variation order request template (e.g., contractor, client, consultant).
   • Description of Change: Provide a concise explanation of the change, specifying how it differs from the original scope.
3. State the Reason for the Variation: Justify why the change is needed. Common reasons include:
   • Design modifications.
   • Unforeseen site conditions.
   • Regulatory or compliance updates.
   • Client-driven changes.
4. Assess Cost and Time Implications: Use the variation price request template to evaluate financial and scheduling impacts, including:
   • Estimated Cost Increase/Decrease: Provide a detailed breakdown of additional costs or potential savings.
   • Schedule Impact: Specify any delays or adjustments to accommodate the variation.
5. Obtain Approvals: The variation request template includes designated sections for signatures from key stakeholders, such as the project manager, client, and contractor. Approvals are crucial before implementing any variation.
6. Track Variation Status: Monitor the request’s progress using a variation order request template, updating statuses as "Pending Approval," "Approved," or "Rejected." Keeping an organized record ensures all changes are efficiently managed.
7. Archive for Future Reference: Once a variation is approved and implemented, store the completed variation price request template for future audits, dispute resolution, or project documentation.

Free Variation Request Template

If you need a structured way to submit and track variation requests in your construction projects, download our variation request template today. It includes:

• 1 x Variation Request Template Excel file.

This fully customizable template is available for download by filling out the form at the top of this page. Designed to help you manage variations efficiently, it ensures proper documentation, smooth approvals, and compliance with contractual requirements.