RFI Register

What is an RFI Register?

An RFI Register is a document used to track and manage all RFIs submitted throughout a project. It provides an organized way to document each request, its status, the responsible parties, and the responses received. This tool helps project managers, contractors, and stakeholders maintain clear communication, ensuring that every query is addressed in a timely and efficient manner.

The RFI Log helps prevent delays caused by unanswered questions and fosters better project coordination.

How to Use This RFI Register Template

This RFI Register Template is designed to simplify the process of tracking all RFIs within a project.

Here’s how to use it:

1. Download & Customize: Start by downloading the RFI Register Template Excel file and customize it to fit your project’s specific needs. You can add project-specific details such as the project name, company logo, and adjust the format as necessary.
2. List All RFIs: For each RFI submitted, document its basic information, including the RFI number, submission date, and the party requesting the information. Ensure each RFI has a unique reference number for easy tracking in your RFI log.
3. Input Request Details: In the description field, summarize the query or request for information. This should clearly state the question or issue being addressed, along with references to any related documents or drawings.
4. Assign Responsibility: Identify the person or party responsible for providing a response to the RFI. This could be the project manager, architect, or another stakeholder. Assigning accountability ensures timely follow-up.
5. Track Responses and Status: As responses are received, log the date the response was provided and include a brief description of the resolution or any follow-up actions needed. Use the status column in your RFI log template to indicate whether the RFI is open, pending, or closed.
6. Monitor Important Dates: Use the RFI Register Template to track important dates such as when the RFI was submitted, the response deadline, and when the RFI was resolved. This helps ensure that RFIs are handled promptly to avoid project delays.
7. Regularly Update and Share: Continuously update the RFI Register as new requests are submitted and resolved. Share the updated RFI log with project stakeholders to keep everyone informed and aligned on outstanding RFIs.

Free RFI Register Template Excel

If you're looking to streamline your RFI process, track submissions, manage responses, and resolve issues efficiently, this download includes:

• 1 x RFI Register Template Excel file.

This customizable RFI Register template is available for download by filling out the form at the top of this page. It's designed to help you standardize and accelerate your RFI tracking, ensuring transparent communication, better accountability, and faster project delivery.

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