Variation Order Template

What is a Variation Order Template?

A variation order template is a formal document used in construction project management to authorize changes to the original project scope, design, or contract. Unlike a variation request, which initiates a proposed change, a variation order is an approved instruction that modifies the contractual obligations, including work details, costs, and timelines. This template ensures that any approved changes are clearly documented, communicated, and implemented, thereby reducing the risk of disputes and ensuring that project records remain accurate.

For those looking for a variation order in construction PDF, this document provides a structured format to capture and approve modifications, ensuring compliance with contract terms. Proper documentation using a variation approval form helps maintain transparency and accountability throughout the project. A well-documented variation approval process ensures that all changes are properly authorized and recorded, minimizing the risk of contractual disputes.

How to Use the Variation Order Template

This variation order template is designed to help you efficiently manage approved changes in your construction projects. Effective management of variation in construction is crucial to maintaining project timelines and budgets. Follow these steps to use the template effectively:

1. Download & Customize: Download the template and customize it with your project’s specific details, including project name, contract reference number, and stakeholder information. Add your company logo and any necessary branding to align with your corporate standards.
2. Document the Approved Change: Clearly describe the approved variation by including:
   • Variation Order Number: Assign a unique identifier for tracking.
   • Description of the Change: Detail the specific modifications to the original scope of work.
   • Reason for the Variation: Briefly explain why the change was necessary (e.g., design improvements, unforeseen conditions, or client requirements).
3. Outline Cost and Schedule Adjustments: Specify any financial implications or adjustments to the project timeline resulting from the variation. Include a breakdown of additional costs or credits and note any revised milestones or deadlines.
4. Obtain Authorizations: Ensure that the document includes signature lines for all required approvals, such as the project manager, client, and contractor. This formalizes the order and provides legal validity. A well-structured variation approval form ensures that all stakeholders have officially consented to the changes.
5. Issue and Distribute: Once completed and signed, issue the variation order to the relevant parties. Distribute copies to all stakeholders and archive a master copy for project records.
6. Monitor Implementation: Track the implementation of the variation order within your project management system. Regular updates and reviews ensure that the change is executed as planned and that any discrepancies are promptly addressed.

Proper use of a variation order in construction PDF format ensures that all modifications are documented accurately, helping to mitigate risks and avoid contractual disputes.

Free Variation Order Template

If you need a structured and professional way to formalize approved changes in your construction projects, download our variation order template. It includes:

• 1 x Variation Order Template

This fully customizable template is available for download by filling out the form at the top of this page. It’s designed to help you maintain clear documentation of project changes, streamline variation approval, and manage modifications effectively.